The Spanish fiscal registry integration automatically creates fiscal records for closed bills and stores them in the Fiscal Record Report. The integration can be used in two different ways:
- Online mode - This applies to Spanish properties with an annual income of 6 million euros or more, or properties that report VAT on a monthly basis. Once you've connected, Commander will automatically send new fiscal records to the Agencia Tributaria using the Immediate Supply of Information System / Suministro Inmediato de Información (SII).
- Offline mode - If you don't need to send fiscal records to the Agencia Tributaria, you can use the integration in offline mode. It'll still create fiscal records for your closed bills and store them in the Fiscal Record Report, but they won't be sent anywhere.
Set up the integration
Step 1: Create the integration
Before you can create a Spanish fiscal registry integration, you need to obtain a digital certificate that allows you to submit information to the SII web service .
- Go to Main menu > Marketplace.
- In the Fiscalization section, click
See moreunder Spanish fiscal registry integration.
- Complete all fields.
- If any of the fields are completed incorrectly, you will not be able to enable the integration.
- If you want to use the integration in Offline mode, leave the Certificate and Certificate password fields blank.
If you're using the integration in Offline mode, this is all you need to do. Once you've connected to the integration, you'll be able to access your invoices in the Fiscal Record Report.
Step 2: Create your bill counters
To correctly manage your bills, you need to create the following bill counters:
- Factura completa: Use for bills of 400 euros or more; this should be your default bill counter.
- Factura simplificada: Use for bills below 400 euros.
- Empty bills: Use for bills that contain no items (such as when a guest has paid for more than they owe and you need to pay them back their excess balance).Spanish law requires consecutive lines of numbering to be used on all bills. Empty bills are not reported by the Spanish fiscal registry integration, so they must be attached to a specific "empty bill counter" to prevent other bills from being submitted without consecutive lines of numbering.
You don't need to create a "Factura de abono" counter when this integration is enabled.
The Spanish fiscal registry integration does not report rebates separately from other bills, so you don't need to create a separate counter for rebates.
Using the integration
When the integration is enabled, you must assign the appropriate counter to a bill when you close it. See the guidelines above for more information about which bill counter to use.
Bills and invoices are not reported to the SII when:
- There are no order items (only payments).
- The order items are all deposits and there is no tax.
Spanish law requires certain information from customers and companies attached to bills of 400 euros or more. If any of the requirements are not met, you will not be able to close the bill:
- Spanish customers and companies must have a valid tax ID attached to their profile. The tax ID for a Spanish customer is the same as their identity document number. When you check-in a guest, make sure their identity document number is copied and pasted in the Tax identifier field of their customer profile. Mews is able to detect if a Spanish tax ID is valid or not; if a tax ID is entered incorrectly, you will see an error message.
- Foreign customers must provide their nationality and a valid identity document.
If you don't add an address to a customer's profile, they will register as a Spanish customer (and you won't be able to close their bill without a tax ID).
- Foreign companies must provide their country and tax ID.
Check that your records are correct
If you're using the integration online, you can check that your invoices have been correctly generated and successfully sent in the Fiscal Record Report. If you're using it offline, then you can use this report to access your invoices.
- Go to Main menu > Finance > Fiscal record report.
- Check the status of the records listed in the report.
- If any record is listed with a Failed status, you can hover over the status for more information about what went wrong.
- If a record failed, it is your responsibility to correct it with the Agencia Tributaria.
When the certificate you used for your Spanish fiscal registry integration is due to expire, we'll send you an email reminder to renew it—this needs to be done with the Spanish fiscal authority.