Use workplace privileges to make sure your employees can only manage parts of the system which are relevant to them. To manage workplace privileges:

  1. Go to Main menu > Settings > Employees.

  2. Click on the name of the employee whose privileges you want to manage.

  3. Under Workplace privileges, select the privileges you want the employee to have.

Workplace privilege

Allows employee to...

Access sensitive reports

View reports that contain sensitive data, such as the Accounting Report, Manager Report, Merchant Balance Report, and Mews Analytics.

Change spaces to out of order

Change a space's status to Out of Order. To change a space to any other status, the employee needs the Perform housekeeping privilege.

Charge cards online

Charge cards via payment gateway.

Configure guest journey

Manage Mail templates, Documents, Booking engine configurations, Kiosks, and Registration card configurations.

Create and manage accounting categories

Create and manage accounting categories.

Create and manage companies

Create and manage company profiles.

Create and manage counters

Create and manage counters.

Create and manage customers

Create and manage customer profiles. If an employee doesn't have this privilege, they won't be able to view any customer data.

Note: This privilege is required to view the search bar and the Timeline.

Create and manage departments

Create and manage departments.

Create and manage employees

Create employee profiles and assign workplace privileges.

Create and manage outlets

Create and manage outlets.

Create and manage product rules

Create and manage product rules.

Create and manage products

Create and manage products.

Create and manage rate groups

Create and manage rate groups.

Create and manage rates

Create and manage rates, vouchers, and voucher codes.

Create and manage reservations

Create and manage reservations.

Create and manage restrictions

Create and manage restrictions.

Create and manage segments

Create and manage segments.

Create and manage services

Create and manage services.

Create and manage space categories

Create and manage space categories and space features.

Create and manage travel agency contracts

Create and manage travel agency profiles.

Issue invoices

Close a bill without payment by issuing an invoice.

Manage accounting configuration

Manage accounting configuration.

Manage availability

Manage availability.

Manage property settings

Manage property settings.

Overbook spaces

Create a reservation for a space category that's already fully booked.

Perform housekeeping

Update a space or change its status.

Note: Employees can't create or delete spaces with this privilege. If an employee needs to create or delete spaces, they need the Configure enterprise privilege.

Turn invoicing on or off for profiles

Choose whether customers or companies can be invoiced, from within their profiles.

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