Use workplace privileges to make sure your employees can only manage parts of the system which are relevant to them. To manage workplace privileges:
- Go to Main menu > Settings > Employees.
- Click on the name of the employee whose privileges you want to manage.
- Under Workplace privileges, select the privileges you want the employee to have.
Workplace privilege | Allows employee to... |
Access sensitive reports | View reports that contain sensitive data, such as the Accounting Report, Manager Report, Merchant Balance Report, and Mews Analytics. |
Change spaces to out of order | Change a space's status to Out of Order. To change a space to any other status, the employee needs the Perform housekeeping privilege. |
Charge cards online | Charge cards via payment gateway. |
Configure guest journey | Manage Mail templates, Documents, Distributor configurations, Operator configurations, and Registration card configurations. |
Create and manage accounting categories | Create and manage accounting categories. |
Create and manage companies | Create and manage company profiles. |
Create and manage counters | Create and manage counters. |
Create and manage customers | Create and manage customer profiles. If an employee doesn't have this privilege, they won't be able to view any customer data. Note: This privilege is required to view the search bar and the Timeline. |
Create and manage departments | Create and manage departments. |
Create and manage employees | Create employee profiles and assign workplace privileges. |
Create and manage outlets | Create and manage outlets. |
Create and manage product rules | Create and manage product rules. |
Create and manage products | Create and manage products. |
Create and manage rate groups | Create and manage rate groups. |
Create and manage rates | Create and manage rates, vouchers, and voucher codes. |
Create and manage reservations | Create and manage reservations. |
Create and manage restrictions | Create and manage restrictions. |
Create and manage segments | Create and manage segments. |
Create and manage services | Create and manage services. |
Create and manage space categories | Create and manage space categories and space features. |
Create and manage travel agency contracts | Create and manage travel agency profiles. |
Issue invoices | Close a bill without payment by issuing an invoice. |
Manage accounting configuration | Manage accounting configuration. |
Manage availability | Manage availability. |
Manage property settings | Manage property settings. |
Overbook spaces | Create a reservation for a space category that's already fully booked. |
Perform housekeeping | Update a space or change its status. Note: Employees can't create or delete spaces with this privilege. If an employee needs to create or delete spaces, they need the Configure enterprise privilege. |
Turn invoicing on or off for profiles | Choose whether customers or companies can be invoiced, from within their profiles. |