Additional expenses are accounting items posted to bills. You can set up default accounting categories for each type of additional expense.
Set default accounting categories
- Go to Main menu > Settings > Property.
- Click Accounting configuration.
- Find the Additional expenses section.
- For each additional expense, set up a default accounting category.
Overview of additional expenses
|Additional expense rebate||Any additional expense that is rebated, except space orders and product orders (i.e., rebates for cancellation fees, city tax, custom items, etc.). This is the default accounting category for rebates; it's used as a fallback if you don't set up accounting categories for rebates of specific items. Learn more about rebates.|
|Cancellation fee||Exactly what it sounds like—fees paid by customers after their reservation is canceled. This is default accounting category for all cancellation fees; it's used as a fallback if you don't set up accounting categories for general and no-show cancellation fees in your stay settings.|
|City tax||If you use the fixed city tax feature, this is the default accounting category for city tax.|
|City tax discount||
If city tax is included in the reservation price, a discount is posted to balance out the city tax posting. For example: The reservation total is $100 ($95 for nights and $5 for city tax); on the bill, there is a $100 posting for the reservation, $5 posting for city tax, and -$5 posting for city tax discount.
Note: The "city tax discount" is not a rebate of city tax. City tax and city tax discount rebates are assigned the accounting category selected for the Additional expense rebate.
|If you use a POS integration, any products mapped to the POS in Mews that don't have an accounting category set up are assigned this accounting category by default.|
|Deposit||Deposits are accounting items used to settle prepayments. If you don't set up specific accounting categories for positive and negative deposits in your stay settings, this accounting category is used by default for all deposits. Learn how to set up deposits.|
|Exchange rate difference||When you charge in a different currency than your default currency, an exchange rate difference is posted to balance the bill. This is the default accounting category for all exchange rate difference postings.|
|Night rebate||A rebate of a night (also known as a "space order"). If you don't set up the rebate accounting category in your stay service settings, this accounting category is used by default. Learn more about rebates.|
|Product order||Any product that you sell. If you don't set up an accounting category for a product, this accounting category is used by default.|
|Product order rebate||A rebate of any product that you sell. If you don't set up a rebate accounting category for a product, this accounting category is used by default. Learn more about rebates.|
All services that you sell, except stay. If you don't set up an accounting category for a service, this accounting category is used by default.
Note: Set up the default accounting category for your stay service with the Space order field.
|Space order||A space order is posted as nights. If you don't set up the accounting category for nights in your stay service settings, this accounting category is used by default.|