Set default accounting categories for additional expenses

AccountingFront Office OperationsFinanceMews Operations

Additional expenses in Mews are accounting items posted to bills. You can set up default accounting categories for each type of additional expense.

In this article you can learn about:

 

How to set default accounting categories for additional expenses

  1. In Mews Operations, go to the main menu Screenshot_2.png > Settings > Property.> Finance.
  2. From the Finance drop down click on Accounting configuration.
  3. Find the Additional expenses section.
  4. For each additional expense, set up a default accounting category. See below for an overview of the additional expenses.
  5. Click Save.
 

Overview of additional expenses

 

Field

Description

Cancellation fee 
  • This is a default accounting category for all cancellation fees.
  • Fees that customers pay if they cancel their reservation.
  • Mews uses this if you don't set up accounting categories for general and no-show cancellation fees in your Stay settings.

City tax
If you use the fixed city tax feature, this is the default accounting category for the city tax.

City tax discount
  • If the reservation price includes the city tax, Mews generates a discount posting to balance out the city tax posting. For example, if the reservation total is $100, i.e., $95 for nights and $5 for city tax on the bill, there is a $100 posting for the reservation, a $5 posting for city tax, and a -$5 posting for the city tax discount.

Note: The City tax discount is not a rebate of the city tax. You can assign the accounting category for the city tax and city tax discount rebates in the Additional expense rebate field. 

Custom item

Mews uses this accounting category for any product mapped for the POS integration that doesn’t have an accounting category set up.

Deposit
  • Deposits are accounting items used to settle prepayments.
  • If you don't set up specific accounting categories for positive and negative deposits in your Stay settings, Mews uses this accounting category for all deposits. You can learn how to set up deposits here.

Exchange rate difference
  • This is the default accounting category for all exchange rate difference postings. 
  • When you charge in a currency other than your default currency, Mews adds an exchange rate difference to balance out the bill.
Night rebate
  • A rebate of a Space order.
  • Mews uses this accounting category if you don't set up the rebate accounting category in your Stay settings. You can learn more about rebates here.
Product order 
  • Any product that you sell.
  • Mews uses this accounting category if you don't set up an accounting category for a specific product.
Product order rebate
  • A rebate of any product that you sell.
  • Mews uses this accounting category if you don't set up a rebate accounting category for a specific product. You can learn more about rebates here.
Service charge 
  • Any service that you sell, except for your stay service.
  • Mews uses this accounting category if you don't set up an accounting category for a specific service
Note: You can set up the default accounting category for your stay service using the Space order field.
Space order 
  • A night.
  • Mews uses this accounting category if you don't set up an accounting category for nights in your stay settings.



You can learn more about the accounting configuration, an overview of settings here.


 
Was this article helpful?
01



Feedback