If you want to print a bill or invoice or send it as an email to your customer via Mews Operations, you can choose from the following templates:

• the default Detailed overview, and additionally
• Overview by date,
• Overview by reservation, and
• Consumption overview.

The Detailed overview is the default, detailed template you are familiar with, while the additional templates give you a shorter version of your document. These shorter versions are helpful when you have a group reservation, such as a large event, and there are many items on the bill. A short version helps you as well as your guests navigate the bill or invoice easier.

Note:

• The Consumption overview is not a fiscal document.
• When you reprint or resend a bill or invoice using another template, you need to add a reason for your action. To view the added reason, open the document’s Action log. The new document indicates it is a duplicate.

 

To access the templates:

1. To look for the bill you want to print or send to your customer:
   • Search for the bill number directly from the Mews search bar or
   • Go to the main menu > Finance > Bills and invoices.
2. Click if you want to send the bill via email or click to print it.

 

In this article you can learn about the following:

• Detailed overview
• Overview by date
• Overview by reservation
• Consumption overview

 

Detailed overview

The Detailed overview is the default template for your bills and invoices. In this template:

• Mews groups items by reservation.
• For each reservation, items with the same price and consumption date show together, each on a separate line.

Note: If you want Mews to display the Detailed overview template this way, you must select the Has expanded bill items option in your Stay settings.

 

 

Note: You cannot view the NET column for legal environments where Mews calculates VAT/Net per VAT rate, such as in the DACH region.

 

Overview by date

To group items by date, choose the Overview by date template. It provides you with a more compact overview than the detailed one. In this template:

• Mews groups items by date.
• For each date, the document displays items with the same price and the same taxation as one line.

Note: Mews removes the reservation details for items, such as the reservation number, name, or the space booked for each group of items.

 

 

 

Overview by reservation

To group items by reservation, choose the Overview by reservation template. It provides you a more compact overview than the detailed one. In this template:

• Mews groups items by reservation.
• For each reservation, the template displays items with the same price and the same taxation on one line.
• Mews removes the consumption date for each item or group of items.

 

 

 

Consumption overview

Note: The Consumption overview template is not available in France.

The Consumption overview is the most compact printing template. Although it is not a fiscal document, it provides a general overview of all items your guests reserve and consume during their stay.

In the general overview template:

• Mews groups items with the same price and same tax.
• You can see the consumption date interval for all items on the bill.
• The template does not include the consumption dates or the reservation details for each group of items.

 

 

 

You can learn more about configuring your bills and invoices here.