You can use counters in Mews Operations to automatically assign numbers to bills, invoices, and credit notes. Bill numbering is the process of setting unique identification numbers for bills and invoices. It is used in business accounting to help track, organize, and reference financial transactions. Properties can create bill, invoice, and credit note counters at any stage, during the initial setup phase, or whenever compliance dictates. 

Note: Mews automatically creates a Correction counter for properties. You can find the default corrections counter under System generated counters. 

In this article you can learn about: 

• How to create bill counters

• • Counter type settings

  • General settings 

How to create bill counters 

Note: For properties in Italy and Spain, you can learn more about creating bill counters for credit notes here.

To create a bill counter: 

1. In Mews Operations, go to the main menu  > Settings > Property > Finance. 

2. Click Counters. 

3. Select the Bill counters tab. Then click + Add. 

4. Mews displays the Create a bill counter side-window. 

5. Fill out the remaining fields using the following sections in this guide. 

6. Click Save. 

Note: If you choose to use your new counter as the default for all closed bills and invoices or credit notes, Mews displays a confirmation message. 

• To set the counter as default and replace any previously set default counters, click Continue. 

• To not set the counter as default, click Discard. Then choose whether to save your changes. 
   

Counter type settings 

To configure your counter type settings, fill out the following fields: 

• Make default and use for credit notes: If you want to use your new counter as the default for all closed bills and invoices or credit notes, click the slider switch on. Note: You can use the default counter only for credit notes. To set up the counter for credit notes, make it default. Then, you can specify the title for each document type. 

• Bill counter title: Enter the title for your bill counter. Note: Mews displays the title in your issued bills and invoices. 

• Credit note bill counter title: Enter the title for your credit note bill counter. Note: 

• • Mews displays the title in your issued credit notes. 

  • This option only appears after you click the Make default and use for credit notes slider switch on. 

You can update the General settings section with the following fields: 

• Counter name: Enter the name of the bill counter. 

• Start value: Enter the number from which the bill counter should start counting. 

• Number format: Set a prefix number for your bill counter, using placeholders to alert the system to the formatting. For example, if you want to prefix the counter number with '2000', enter "2000{0:0000}". You can learn more about number formats by reading our guide here. Note: In France, once you close the first bill of the month with a counter, you cannot edit that counter's format until the following month. 

• Bill type code: Enter the bill type code if necessary for your accounting exports. Note:  

• • Mews uses this field for validation in the Synthex fiscal integration when you close a rebate bill. You must set the value to "215".  

  • This field is also visible in the Accounting report export with the Mode filter set to Detailed. 

• Display CID on bills and invoices: Click the slider switch on to add CID codes to bills and invoices. Note: This option applies only to properties in Norway. 

Note: You can reset the form to the original state anytime by clicking Clear form. 

You can now create counters to automatically assign numbers to bills, invoices, and credit notes. 

• After you create your new counter, Mews displays it under Bill counters. 

• You can then edit, reset, or delete your new counter. To do so, click  next to your counter name. 

You can learn more about creating Proforma or Bill preview counters here.