How to create an inventory tracked product in Mews POS

Inventory tracked products are items you hold in your inventory. They typically are not directly sellable to guests. This includes ingredients used in recipes or items you sell to guests differently to how you store or purchase them. For example, you buy butter but only use it in recipes, or buy whiskey by the bottle and sell it by the measure.

 

You can directly purchase inventory tracked products into stock, or they can connect to other purchasable products to contribute to it’s overall stock.

 

Note:

  • Mews POS handles products as three different types, sellable, purchasable and inventory tracked. You can learn more about product types here.
  • If you want to create a product to sell to your guests, you can learn more about sellable products here.

 

You can create, modify or delete inventory tracked products directly from the web Dashboard in Mews POS.

You can also use a product import table to fill in your product inventory details and start creating products. This is the excel sheet that your onboarding manager provides you with, you can learn more about this here.

 

To create an inventory tracked product: 

  1. In the web Dashboard, click Inventory.

 

 

  1. Click Products, then click
  2. This opens a side-window with the New product form. Note: You can click  to maximize the window.



  1. Fill in the following details:
  • Sellable: For efficient inventory management, Mews POS does not recommend making an inventory tracked product directly sellable. Create a sellable product distinct from an inventory tracked product, and then link it to the relevant inventory tracked product. If you need to switch the inventory tracked item, you can create a new inventory tracked product and connect it to the sellable product, You can learn more about creating a sellable product here.
  • Purchasable product: Click the slider switch to make the product directly purchasable when creating orders for deliveries, once you enable it, configure the following options,
    • Unit: Click to select the unit you use when you purchase the product. For example, if you are buying a package of wines with 10 bottles and a bottle is 0.7L: 
      • If you purchase the wine in liters, then the purchase unit is Liter.   
      • If you purchase by bottle, then the purchase unit is Bottle. 
    • Purchased quantity: Enter the actual purchase quantity. This is the number of product items. In the above example it is 10.  
    • Single product unit: Enter the unit of measurement for one single item. In the above example: 
      • If you purchase the wine by liter then it is 0.7.
      • If you purchase by bottle, then the single item unit is 1.  
    • Total price: Enter the unit price the provider charges for the number of items.

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    • Purchase taxes: Choose the VAT for the Purchase unit by clicking the appropriate slider switch. Note: This field is optional.
    • The following fields are not visible in all regions. Fill in the following fields if applicable in your region: 
      • Purchase family: Click to select the inventory family. The system applies this selection when editing the inventory. Note: This field is mandatory.
      • Purchase subfamily: Click to select the inventory subcategory. This classifies your products in inventory reports. Note: This is field is mandatory.
  • The following two fields are applicable for properties with ASTORE integration only:  
    • Regal code: The ASTORE essential code, if you have it.   
    • SKU: Stock Keeping Unit. This is a number that you can use to track your product units. For properties using the ASTORE integration, enter the ASTORE reference  “Code AC”. 
      Note: You can map existing products received from ASTORE using the Regal Code and SKU code.    
  • Track Inventory: Click the slider switch to enable inventory tracking for this product, once you enable it, configure the following options,
    • Unit: The measurement unit you use to track the product in inventory. For example, kilograms, bottle or piece.
    • Quantity in stock: The quantity of the product as you track it in inventory. For example, if you track your oats by the kilogram, the quantity in stock is 1, and the inventory unit is kilogram. If you track slices of bread in pairs, the quantity in stock is 2, and the inventory unit is piece.

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  • Purchasable products: Note: This field is only visible if Inventory tracking is enabled, and Purchasable is disabled.
    • Click Add Product to enable a selection box,
    • Click the selection box to choose which purchasable products contribute to the stock quantity of this product.
    • Click all products that apply. For example, if you create an inventory tracked product for oats, select all purchasable oats products that apply.
      Note: You can type into the search box to refine your search.

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  1. Click Save.

 

Now that you've configured an inventory tracked product, whenever purchasable products contributing to this product arrive, the system automatically updates the inventory quantity.

You can create sellable products that deduct inventory from your inventory-tracked products. To do that, you first need to configure automatic unit conversion.

 

You can learn more about product types here.

 

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