Electronic invoicing in Mews Operations

Electronic invoicing is the process of sending invoices in a structured digital format that meets government tax requirements. As a hospitality employee who manages billing, you use electronic invoicing in Mews Operations when you issue invoices for companies in countries where electronic invoices act as the legally accepted format. You complete this action during your regular billing workflow when you close a bill or issue an invoice. Electronic invoicing ensures your property sends invoices through official electronic platforms and helps your property comply with national tax regulations.

 

Countries with electronic invoicing support

The following table lists countries where electronic invoicing is available or planned.

For example, if your property operates in Belgium, the system sends company invoices through the Peppol network after you issue the invoice in Mews Operations.

 

Why use electronic invoicing

Electronic invoicing helps your property comply with country specific tax regulations and send invoices in the legally accepted format.

Benefits include:

• Compliance with national invoicing regulations

• Automated delivery of invoices through official electronic networks

• Reduced manual invoice processing

• Consistent invoice data for accounting and reporting

 

How electronic invoicing works in Mews Operations

After you configure the electronic invoicing integration for your country, the system processes invoices automatically as part of your normal billing workflow.

When you issue an invoice for a company in a supported country:

• The system generates the invoice in the required electronic format

• The integration sends the invoice through the official electronic invoicing platform

• The platform delivers the invoice to the recipient system

To ensure successful delivery, the company profile contains accurate legal details such as the company name, address, and tax identifier.

Note: Incorrect company information prevents the system from sending the electronic invoice through the official network.

 

Check the delivery status of electronic invoices

After you issue an invoice, you check the fiscal record report in Mews Operations to confirm that the system processes and sends the electronic invoice successfully.

The report displays the delivery status of each invoice.

• Success indicates that the system processes and sends the electronic invoice successfully.

• Error indicates that the system cannot process the invoice due to missing or incorrect information.

If the status shows an error, review the message in the report, correct the invoice information, and resend the invoice.

Note: If the recipient system does not receive the electronic invoice, download the electronic invoice file and send it directly to the customer.