Registrierkasse integration for the Austrian fiscal registry

Registrierkasse is a virtual cashier integration required by law for all Austrian properties. It adds a QR code to every bill paid with cash or card. The Federal Ministry of Finance (BMF) uses these QR codes to track payments. Note: You cannot connect to the Registrierkasse integration on your own. Mews does it for you when you get started with Mews Operations.

 

In this article you can lear about:

• • Closing bills with Registrierkasse
  • How the integration works
    • QR code generation
    • Fiscal records
  • How to find the Jahresbeleg
  • How to export the Jahresbeleg

 

Closing bills with Registrierkasse

When Mews sets up your Registrierkasse integration, we also configure your bill counters. Each payment method must use the correct counter to ensure compliance: 

• Use the Registrierkasse counter to close bills paid by cash or card. 
• Use the default counter to close bills paid by any other method. 

Always choose the appropriate counter when closing a bill. 

How the integration works

QR code generation 

When you close a bill paid by cash or card, a QR code is generated and added to the bill. This allows the BMF to verify the payment. 

 

Fiscal records 

The system automatically generates two types of fiscal records: 

• Monatsbeleg: A monthly summary created on the last day of each month. The Monatsbeleg is a monthly zero receipt you must keep, but not send to fiscal authorities. 
• Jahresbeleg: The December Monatsbeleg, also called the Nullbeleg. This record closes out the fiscal year. The Jahresbeleg is the yearly zero receipt (also the December Monatsbeleg), and you must send it to the tax office for official checking. 

 

How to find the Jahresbeleg

To find the Jahresbeleg:

1. In Mews Operations, go to main menu  > Finance > Fiscal record report.
2. Set the date range from 31 December, 22:00 to 1 January, 02:00 (UTC time).
3. Find the fiscal record without a bill number. This is the Jahresbeleg. 
4. Click the record number to view the QR code. 

How to export the Jahresbeleg

To export and store the Jahresbeleg for auditing purposes: 

1. In Mews Operations, go to  > Finance > Fiscal record report.

2. Select the Beleg with a blank space in the Number column. These are Monatsbelege and Jahresbelege.

3. Click Export to download the ZIP file.

The ZIP file includes three folders. The only folder required by the BMF is "dep-export.json". 

 

Store this file in a secure location or share it with your tax advisor, if needed. 

 

Note: You can use the same flow for a monthly report Monatsbeleg. Use the end-of-month date instead of end-of-year when setting the range dates: 

 

You can learn more about fiscal record reports here.