The Spanish fiscal registry integration automatically creates fiscal records for closed bills and stores them in the Fiscal Record Report. The integration operates in two modes:

• Online mode: This applies to Spanish properties generating an annual income exceeding 6 million euros or those reporting VAT on a monthly basis. Once connected, Mews automatically sends new fiscal records to the Agencia Tributaria using the Immediate Supply of Information System / Suministro Inmediato de Información (SII).
• Offline mode: Suitable for properties that don't need to send fiscal records to the Agencia Tributaria. In this mode, you can still generate and store fiscal records for your closed bills in the Fiscal Record Report without sending them externally.

 

In this article, you can learn about:

• Setting up the integration
  
  • Step 1: Create the integration
  • Step 2: Create your bill counters
• Using the integration
  • How to manage bills
  • How to manage profiles
• Check that your records are correct

Setting up the integration

Step 1: Create the integration

Before you can create a Spanish fiscal registry integration, you need to obtain a digital certificate that allows you to submit information to the SII web service.

1. In Mews Operations, go to the main menu     > Marketplace.
2. In the Legal environment section, locate the Spanish fiscal registry integration, and click Explore.
3. Click Connect integration.
4. Click to select the Mode you want to use.
5. Fill in the following fields:
   • Tax identifier: The company's tax number in Spain.
   • Certification password: The password of your Suministro Inmediato de Información certificate. Remember to update when renewing your certificate.
   • Company name: The registered company name in Spain.
   • Certificate: Upload your digital certification from the Suministro Inmediato de Información. Remember to update when renewing your certificate.
     
     Note: If you want to use the integration in Offline mode, leave the Certificate and Certificate password fields blank.
6. Click Create.
7. Click Ok.

 

Note: If you use the integration in Offline mode, this is all you need to do. Once you connect the integration, you can access your invoices in the Fiscal record report.

 

Step 2: Create your bill counters

To correctly manage your bills, you need to create the correct bill counters for your legal environment. You can learn more about creating bill counters for bills and invoices here and more about creating bill counters for credit notes here.

Note: 

• The Spanish fiscal registry integration does not report rebates separately from other bills, so you don't need to create a separate counter for rebates.

 

Using the integration

How to manage bills

Once you enable the integration, you must assign the appropriate counter to a bill when you close it. For more information about which bill counter to use, check the guidelines in the previous section.

 

Mews does not report the Bills and invoices to the Suministro Inmediato de Información when:

• The bills have only payments but no order items.
• The bills contain only deposits as order items and they don't contain any tax information.

 

How to manage profiles

Spanish law requires certain information from customers and companies attached to bills of 400 euros or more. You cannot close the bill until you meet any of the requirements below:

• Spanish customers and companies need a valid tax ID attached to their profile. The tax ID for a Spanish customer is the same as their identity document number. When you check in a guest, make sure to copy their identity document number in the Tax identifier field of their customer profile. Mews can detect the validity of a Spanish tax ID. You receive an error message when entering an incorrect tax ID.
• Foreign customers need to provide their nationality and a valid identity document. Note: If you don't add an address to a customer's profile, they will register as a Spanish customer, and you cannot close their bill without a tax ID.
• Foreign companies need to provide their country and tax ID.

Check that your records are correct

If you're using the integration online, you can use the Fiscal record report to check whether the system correctly generated and successfully sent your invoices. If you're using it offline, you can use this report to access your invoices.

1. In Mews Operations, go to the main menu > Finance > Fiscal record report.
2. Check the status of the records listed in the report.
   • For records listed with a Failed status, you can hover over the status for more information about what went wrong.
   • If a record fails, it is your responsibility to correct it with the Agencia Tributaria.

Mews sends a reminder to renew your certificate before it expires. You need to renew the certificate with the Spanish fiscal authority.

 

You can learn more about the Fiscal record report here.