How to bulk override cleaning types in Flexkeeping

Flexkeeping

Housekeeping supervisors sometimes need to change the scheduled cleaning type for multiple rooms at once, for example, when a group of rooms requires a different clean than the one you originally assigned. The bulk manual override feature in the work view lets you update cleaning types across several rooms in a single action, instead of changing each room one by one. You do this directly in the housekeeping work view whenever you need to adjust scheduled cleans before or during your team's shift.

Previously an override cleared overnight, even if the clean never happened. Now you can choose to keep it in place, carrying it over day after day, until housekeeping has completed that exact clean.

 

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Note
  • You can only bulk override cleaning types from the weekly view in Flexkeeping. It is not available in the mobile app.
  • Bulk overrides affect the scheduled clean for a specific day and room but do not change the regular cleaning schedule. These still appear on the usual days.
  • The system does not send an alert or create a follow-up task for overrides you do not complete or cancel. You need to follow up with your staff.
  • You can only override a clean with another clean from the same category, such as, a departure clean with a departure clean.

Flexkeeping workview screen

 

To bulk override cleaning types in Flexkeeping:

  1. In Flexkeeping, go to the main menu Main menu right  > HK Management > Housekeeping.
  2. In the Work schedule, click Week view in the top right corner, then click the Rooms tab.
  3. Click + Bulk Manual Override.
  4. In the new side-window, decide how you want to select the rooms:
    • Click Rooms only to select specific rooms to bulk override, then fill in the following details:
      • Rooms: Click to select the rooms you want to bulk override.
    • Click Use filters to select rooms according to specific filter settings, then fill in the following details:
      • Filter date: Click to select a date to filter the rooms based on condition and cleans applied on that day.
      • Sector: Click to select the sector you want to include in the override, for example, Sector 3.
      • Room type: Click to select the room type you want to include in the override, for example, Double or Single.
      • Cleanness status: Click to select the cleanness status you want to include in the override, for example, Dirty.
      • Cleaning type: Click to select the cleaning type you want to include in the override, for example, No clean.
      • Room status: Click to select the room status you want to include in the override, for example, Due In or Departed.
      • Calculated status: Click to select the calculated status you want to include in the override, for example, Arriving.
  5. Click Continue.
  6. In the next screen, fill in the following details:
    • Clean type: Click to select the clean type you want to apply,for example, Standard or Deep clean.
    • Attribute: Click to select the attribute you want to apply, for example, linen or towel change.
    • Date: Click to select the date on which you want to apply the override.
    • Keep until completed: Check the box to keep the override until you mark the room as Completed or Canceled. If you do not check the box, the override applies only to one day.
    • Remove manual override: Click to remove any existing manual overrides on the selected rooms.
  7. Click Apply to rooms, then click Apply to rooms again to confirm.

This bulk overrides cleaning types in Flexkeeping. The system updates the cleaning type for all selected rooms in the work view immediately. The housekeeping team can see the updated cleaning assignments for their scheduled cleans.

 

 

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