How to set up the Swedish cash register integration in Mews Operations

The Swedish cash register integration helps your property in Sweden stay compliant with Skatteverket regulations. When your property must use a tax-compliant cash register, you set up this integration in Mews Operations as a property manager or finance administrator.

 

This setup ensures the system signs and stores anonymous transactions correctly for audit purposes using a certified control unit. After you add the integration from the Mews Marketplace, you configure and enable one or more cash registers. Mews then generates information such as CCUIDs which you then use to register with the tax authority.

Note: It is not possible to complete the configuration if your property uses a different currency than SEK. This is a legal requirement under Chapter 5, § 7 of SKVFS 2014:9.

 

In this article you can learn about the following steps to set up the Swedish cash register integration: 

• Step 1: Set up the Swedish cash register integration in Mews Operations
• Step 2: Report a cash register to the tax authority 

Step 1: Set up the Swedish cash register integration in Mews Operations

1. In Mews Operations, go to the main menu    > Marketplace.
2. Enter Swedish fiscal registry integration into the search bar.
3. Click Explore > Connect integration.

 

4. In the Swedish fiscal registry integration side panel complete the following fields:
   • Name: Enter the name of the integration.
   • Company name: Enter the full legal name of your company.
   • Corporate ID: Enter the 10-digit corporate identification number registered with the Swedish Companies Registration Office.
   • Street: Enter the name of the street where your business is legally registered.
   • House number: Enter the building number that corresponds to your legal business address.
   • City: Enter the city where your legal business address is located.
   • Postal code: Enter the postal code that matches your legal business address.
   • Country: Select Sweden from the dropdown. This field is fixed to ensure compliance with local fiscal regulations.

Note: These fields are required by the Swedish Tax Agency and appear on receipts as per Chapter 7, § 1 of SKVFS 2014:9.

5. Click Create.
6. Click Cash registers and complete the following:
   • Counter: Click the dropdown to select a counter. Note: You cannot use the default counter. You must create a counter.
   • Cashier: Click the dropdown to select which cashier to assign to the counter.
   • Set as default for card payments: Click the checkbox to enable this cash register as the default when the guest pays a bill using a Mews Terminal.  Note: This can only be active for one cash register.

7. Click Create. Repeat steps 6 and 7 for each cash register in your property.
8. Click Swedish Cash Registers, click the Enabled checkbox to enable the integration.
9. Click Save.

This sets up the Swedish cash register integration in Mews Operations. You must now report the cash register to the tax authority. 

Step 2: Report a cash register to the tax authority

After you create a software cash register in Mews, you must report it to the Skatteverket tax authority. Important: Neither Mews nor its CCU provider can report this for you.

To report a cash register to the tax authority:

1. Log in to the Skatterverket e-service.
2. Set up a control unit
   1. Click Företagsinformation (Company information) > Kassaregister (Cash registers) > Anmäl ny kontrollenhet (Register a new control unit).
   2. In the new form, enter the following details:
      • Tillverkare (Manufacturer): Enter “Infrasec Sweden AB”.
      • Modell (Model): Enter “System ver. 1.1 Miljö rev. A”.
      • Tillverkningsnummer (Serial number): Enter the tax compliance system number (TCSID). You can find this in the Swedish fiscal registry integration under Cash registers.
      • Kontrollenhetens adress (Control unit’s address)
        • Namn (Name): Enter “Bahnhof AB”.
        • Postnummer (Postcode): Enter “111 37” and click and Hitta adresser (Find address).
        • Gata (Street) & Nummer (Number): Click to select  “Tunnelgatan 2”.
        • Postort (City/town): Click to select “Stockholm”.
   3. Click Nästa (Next) to continue.
3. Set up a cash register
   1. Click Företagsinformation (Company information) > Kassaregister (Cash registers) > Anmäl nytt kassaregister (Register a new cash register).
   2. In the new form, enter the following details:
      • Kontrollenhet (Control unit): Click to select the control unit you registered in the previous step.
      • Kassaregister (Cash register)
        • Beteckning (Designation): Enter “MEWS PMS SE”.
        • Modell/program (Model/software): Enter  “1.x.x”.
        • Tillverkningsnummer (Serial number): Enter the tax compliance system number (TCSID). You can find this in the Swedish fiscal registry integration under Cash registers.
      • Kassaregistrets adress (Cash register’s address): Enter your property’s address details.
      • Programvarans adress (Software’s address): Check the “Samma adress som kassaregistret (Same address as the cash register)” box.
      • Kontrollremsa eller journalminne (Audit strip or journal memory): Click to select Journalminne (Journal memory).
      • Adress där journalen skapas (Address where journal memory is generated): Check the “Samma adress som kassaregistret (Same address as the cash register)” box.
   3. Click Nästa (Next) to continue.
4. Review the receipt and click Skicka in (Submit).

Note: You need to set up as many cash registers in the tax authority as you have created in the Swedish fiscal registry integration in Mews Operations.

This reports the cash register to the tax authority.

You can learn more about using the integration in the How to use the Swedish cash register integration in Mews Operations help article.