How to use the Swedish cash register integration in Mews Operations

The Swedish cash register integration ensures compliance with the Swedish Tax Agency's certified cash register regulations. When finalizing a guest bill during checkout, Mews Operations automatically sends the transaction to the certified control unit. The control unit must approve and record each transaction before completion. You use the integration at the point of sale, typically at the front desk or during billing reconciliation.

 

Note: Mews PMS SE appears on the list of manufacturer-declared cash registers published by Skatteverket.

 

In this article you can learn about:

How to view the cash register information

Closing a bill using the Swedish cash register integration

Printing bills and handling receipts

Required data on printed bills

Managing price adjustments

 

How to view the cash register information

To comply with Swedish Tax Agency regulations, each property must use a certified control unit and have a properly configured register in Mews Operations. You can find the required details in Mews Marketplace under the Swedish fiscal registry integration.

1. In Mews Operations, go to the main menu   > Marketplace.

2. Click the Swedish fiscal registry integration to select it
3. Review the Register make and model: These are listed as Mews PMS SE and a version number. For example, 1.2.3. Note: Mews provides these details as the manufacturer of the PMS to satisfy the requirements laid out in SKVFS 2014:9 Chapter 4, § 3–4

 

 

4. Click Cash registers.
5. Review the Manufacturing number/cash register designation and Registration unit (CCU) ID. Note: Infrasec provides these details as the producer of the certified control unit. Mews communicates with Infrasec when properties enable the Swedish fiscal registry integration, in line with SKVFS 2014:9 Chapter 4, §§ 6–7.

 

Closing a bill using the Swedish cash register integration

When closing a bill, Mews automatically communicates with the control unit. You must wait for the control unit to respond before is prints the bill.

 

Note: If the control unit is temporarily unavailable, Mews pauses bill printing until it receives a response. Mews continues to wait for a response. Do not close the bill print page as this can cause errors.

 

Printing bills and handling receipts

Swedish law regulates printed bills following strict guidelines. Here is what you can and cannot do:

• You can print one original receipt.
• You can print one copy of the receipt.
• You cannot print additional copies after the first copy.

 

Note: To avoid complications, you can save a PDF version of the receipt before you print it, or locate it in the mail queue if you email it to the guest or company.

 

To print a bill:

1. After closing the bill, select Print to generate the original.
2. If needed, select Print  a second time to generate one additional version.

 

Required data on printed bills

Each printed bill must contain the following details to comply with SKVFS 2014:9 Chapter 7 § 1. The Swedish cash register integration adds these to each bill the system generates:

• Company name and registration number
• Property address
• Date and time of the sale
• Sequential receipt number
• Cash register ID
• Item and service descriptions
• Sales amounts including and excluding tax
• Tax breakdown and payment method
• Control unit manufacturing number
• Control Code

 

Managing price adjustments

According to SKVFS 2014:9 Chapter 4, § 8, businesses must keep a log of any changes to the pricing of goods or services sold through the cash register.

 

Mews Operations maintains a detailed action log that records each price adjustment. The log includes:

• The nature of the price change
• The exact time of the change
• The user account that makes the change

 

Note: You can learn more about the action log, here.

 

 

This completes use of the Swedish cash register integration.

 

You can learn more about Swedish cash register integration here.