Once you sign the Agreement Mews sends you an invitation to the Mews Onboarding Portal where you get access to your KYB project. The information about the legal entity and the company representative within it is on the basis of the information in the Agreement you signed with Mews. You need to submit additional information about your bank account, customer representative and beneficial owners as well as some supporting documents. The document upload via the Mews Onboarding Portal is a secure file transfer mechanism. When you submit your information via the Mews Onboarding Portal, make sure to review the help bubbles at each step. The design is such that it provides guidance on the requirements. 

Entity information  

This includes your legal entity name, address, company registration number and tax number or VAT identification number (n° TVA).  The system prefills these in the KYB project based on the information from the agreement you sign with Mews.  

Bank account information  

You also need to provide the bank account information for your legal entity. This is where you receive your payouts. Note: It is not possible to send payouts to a third person or company. The bank account needs to belong to the legal entity as per the agreement with Mews.  If the bank account where you want to receive payouts is held in the name of a different legal entity, please refer to the Mews KYB FAQs and speak to your Sales Representative.

Company representative and beneficial owners  

Lastly, you need to provide information on the customer representative and all beneficial owners of the legal entity. There is more information on how to identify beneficial owners in the Mews KYB FAQs. The required information is their full name, date of birth, residential address, and contact details. Beneficial Owners also require to provide their percentage shareholding of the legal entity.  
   

Necessary documents  

 Mews does not accept screenshots, photocopies, or photocopies of scans.  

Identity verification for company representative and beneficial owners   

The following are the accepted identity verification documents:  

• Passeport (Passport): Scan of the entire document, both adjacent data pages on one image 
• Permis de conduire (Driver's licence): Scans of front and back 
• Carte d'identité (Identity card): Scans of front and back 

The identity document needs to be valid and at least 6 months before expiry and in full color, well readable, high resolution, and unpixellated when zoomed in. You can view complete guidelines for identity documents here, including some useful examples of how to complete the upload successfully.

Note:

• Always provide two different documents for identity and address verification. For example, do not use a national ID card which shows an address as proof of address.  
  
• Certain cases require passport scans for identity verification. When a legal entity and an individual associated with that legal entity, such as Company representatives or Beneficial Owners, are from different countries, they must provide a passport scan to verify identity.   

Personal residential address verification for company representative and beneficial owners  

Proof of Address is a document that indicates the person’s residential address. It does not need to be a permanent residence, but it needs to be the residential address of the person where they receive their utility bills.

The following are accepted personal residential address documents. These need to bear the person's full name and dated within the last 3 months, unless stated otherwise. 

• Facture de téléphone (Telephone/mobile bill) 
• Facture d'électricité, de gaz ou d'eau (Utility bill): Not letterheads/ letters/ attestations/ subscriptions from utility service providers  
• Relevé bancaire (Bank statement): Personal bank statement or Certificate of confirmation of the account holder's identity only, Never documents from insurance companies 
• Avis d'imposition (Taxation notice), dated within 12 months 
• Avis de situation déclarative à l'impôt sur le revenu (Certificate of non-taxation), dated within 12 months 
• Attestation de paiement de taxe d'habitation / Justificatif de paiement de taxe d'habitation (Proof of housing tax), dated within 12 months 
• Attestation ou facture d'assurance du logement (Proof of home insurance) 

Note:  

• Attestation Titulaire de Contract, Justificatif de domicile or any other Letters and Subscriptions issued by energy companies (EDF, Engie etc.) are not acceptable. 
• Always provide two different documents for identity and address verification. For example, do not use a national ID card which shows an address as proof of address.  

Legal entity verification   

The following are accepted company/ legal entity documents: 

• Extrait K, L, Kbis ou Lbis (Commercial register extract) 
• VAT registration 
• Comptes annuels (Financial statements) 
• Extrait d'immatriculation D1 (Artisan register extract) 
• Avis de situation au répertoire Sirene (Siren register extract) 
• Lettre de confirmation de numéro SIREN délivrée par l'Urssaf (Siren number confirmation) 
• Statuts de l'entreprise (Articles of incorporation) 
• Statuts de l'Association (Articles of Association, only acceptable for non-profits) 
• Attestation d'Immatriculation (Attestation d'Immatriculation (not expired)), dated within 12 months 
• Parution dans le Journal Officiel (Extract from the Official Gazette, only accepted for non-profits) 

The document needs to be issued by a reliable, independent source such as the national commercial register of the country of registration of the company and bear the company name, company registered address, registration number, and date of incorporation. 

Bank account verification   

Mews needs to collect information on your bank and your legal entity’s IBAN or bank account number in full. For this you need to provide the company bank account statement to Mews, issued in the full name of the legal entity contracted with Mews. This is to confirm the bank account number to which you receive your payouts.  Note: It is not possible to send payouts to a third person or company. The bank account needs to belong to the legal entity as per the agreement with Mews.  If the bank account where you want to receive payouts is held in the name of a different legal entity, please refer to the Mews KYB FAQs and speak to your Sales Representative.

The following are accepted documents: 

• Company Bank Statement. You can redact amounts 
• RIB: relevé d’identité bancaire 
• Certificate/ Letter of confirmation of the account holder's identity, bearing the bank logo, the company name in full, account number/ IBAN and date.  Note:  You can obtain this from the bank on request. 
• Confirmation of account details

In all cases, except RIB, the document needs to be issued within the last 3 months and bear the date of issue.   

You can read the frequently asked questions about the Mews KYB process here.