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NederlandsThe Checklists dashboard in Flexkeeping gives hospitality groups a consolidated view of checklist performance across their property portfolio. Use it to monitor completion rates, success rates, and failed responses, or drill into individual checklist records for property inspections, safety audits, or operational reviews. User-level security ensures you only see data for properties you have access to. You can access the dashboard from Analytics > Checklist Analytics.
In this article, you can learn about:
The Checklists dashboard in Flexkeeping
Applying filters
To filter the dashboard:
- In Flexkeeping, go to Analytics > Checklist Analytics.
- In the Filters panel on the left, select the filters you want to apply:
- Date: Last day, last week, last month, last quarter, or last year
- Property: One or more properties; if no property is selected, all accessible properties are shown
- Sector: Floor or zone within the property
- Space type: Category of space
- Room: A specific room
- Folder: The checklist folder, for example, fire safety or housekeeping
- Checklist: A specific checklist template
- Assigned to: The user the checklist was assigned to
- Created by user: The user who created the checklist
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Click Apply Filters.
The dashboard updates to show data for your selected filters. To reset all filters, click Clear all.
Viewing the overview
The Overview tab shows high-level performance metrics and trends for the selected filters.
The summary metrics at the top of the tab show:
- Completed checklists: Total number of checklists completed.
- Average success rate: Average success rate across all completed checklists.
- Responses: Total Successful Responses compared to Total Failed Responses.
- Failed responses: Total number of questions that received an unsuccessful answer.
The tab also includes three graphs:
- Completed checklists: Number of checklists completed over time.
- Average success rate: Success rate trend over the selected period.
- Checklists completed per hour: Useful for larger properties to track inspection volume and identify unexpected spikes.
Reviewing checklist details
The Checklist Details tab shows a list of all checklists completed within the selected filters. Each row includes the following fields:
- Details: A link to open the full checklist record.
- Property: The property where the checklist was completed.
- Space: The space the checklist was completed for.
- Checklist: The checklist template used.
- Completed by user: The user who completed the checklist.
- Completed: The date and time of completion.
To review a specific checklist:
- Go to the Checklist Details tab.
- Locate the checklist you want to review.
- Click Click for details to open the full record, including all questions, responses, comments, attachments, and completion details.
Reviewing failed responses
The Failed responses tab shows all questions that received a failed answer across the selected checklists.
To review failed responses:
- Go to the Failed responses tab.
- To narrow results, use the Checklist filter to select a specific template.
- Review the failed questions and their answers.
Viewing readings
The Readings tab shows checklists that record measured or numerical data, for example, pH levels, temperatures, or utility readings.
To view readings:
- Go to the Readings tab.
- Use the Checklist filter to select the checklist you want, for example, pool water checks or water heater inspections.
- Review the readings recorded for the selected checklist.
Downloading the archive
The Archive tab shows a flat table of every checklist completed within the selected filters. You can download it to Excel for further analysis or reporting.
To download the archive:
- Go to the Archive tab.
- Apply any additional filters you want.
- Click Confirm to download the table as an Excel file.