How to convert a base rate into a dependent rate in Mews Operations

Mews Operations

If you have a base rate that you want to price from another rate, you can convert it into a dependent rate instead of deleting it and creating a new one. The rate keeps its rate ID, existing reservations, channel manager mappings and history. This is useful when you have several base rates that only differ in price or taxes, for example, one base rate per tax category. You can convert a rate from the Rates page of any bookable service in Mews Operations.

 

In this article, you can learn about:

 

Keep in mind:

  • You can't undo a conversion. There's no option to change a dependent rate back into a base rate.

  • All price overrides on the rate are removed. After the conversion, the rate's prices come from the parent rate plus the adjustment you choose.

  • The rate takes its restrictions from the parent rate.

 

Note: You can't convert a rate that is already a dependent rate, a rate managed centrally in Mews Multi-Property, or a rate priced by Mews RMS. For these rates, the Convert to dependent rate option isn't shown. If you use Mews RMS, the option can take a moment to appear while the rate settings load.

 

  1. Go to Main menu main menut > Settings > Services.

  2. Select a bookable service, such as Stay.

  3. Click Rates.

  4. Click the three-dot menu next to the rate you want to convert. You can also open the rate and click the three-dot menu at the top of the side window.

  5. Click Convert to dependent rate.

A side window opens and takes you through six steps. Click Next to move to the next step, or Back to change an earlier one.

 

  1. Select the Parent rate. This is the rate your converted rate takes its prices from.

  2. Read the warning under the field. It lists what changes after the conversion, such as removed price overrides.

  3. Click Next.

 

Note: The list only includes rates from the same service. It doesn't include the rate itself or any rate that already depends on it. You can select a dependent rate as the parent rate.

 

Choose how the base price of the converted rate relates to the parent rate:

  • Keep current price with a percentage adjustment: Keeps the rate's current base price by saving the difference from the parent rate as a percentage. This is the default option. It isn't available when the parent rate's base price is 0.

  • Keep current price with a fixed adjustment: Keeps the rate's current base price by saving the difference from the parent rate as a fixed amount.

  • Set adjustment manually: Enter your own Fixed adjustment, Percentage adjustment, or both. The base price of the rate changes to match your adjustment.

The Updated base price at the bottom shows the result, so you can check it before you click Next.

 

Choose where the converted rate takes its taxes from:

  • Inherit: The rate uses the same taxes as the parent rate. The parent rate's taxes are shown for reference.

  • Custom: The rate keeps its own taxes, independent of the parent rate. Its current taxes are filled in, and you can change them.

Click Next.

 

This step is only shown when the Dependent rate calculation setting of your service prices dependent rates from standard occupancy. If your service prices dependent rates from the total stay price of the parent rate, this step is skipped. The rate's occupancy adjustments are removed and it uses the parent rate's occupancy adjustments instead.

  • Inherit: The rate uses all occupancy adjustments from the parent rate. None of its own are kept.

  • Custom: Choose which of the rate's occupancy adjustments stay independent of the parent rate: Base price, Space categories and Date overrides. All three are selected by default. Any you deselect come from the parent rate instead.

Click Next.

This step is optional. The rate's current details, such as its name, visibility, and rate group, are already filled in. Change anything you need, then click Next.

 

  1. Check the summary of the parent rate, base price, taxes, and occupancy adjustments. To change something, click Edit next to that section.

  2. Click Convert rate.

A message confirms that the rate is being converted. The conversion runs in the background, so the rate's prices can take a few minutes to update. Once it's done, the rate shows its parent in the Base rate column of the rates list.

 

Note: If the conversion fails, the side window stays open with your choices and shows an error message. Click Convert rate to try again.

 

  • I can't see the Convert to dependent rate option. Check that the rate is a base rate, that it isn't managed centrally in Mews Multi-Property, and that it isn't priced by Mews RMS. The option is only available on the Rates page of a property, not in Mews Multi-Property.

  • The parent rate I want isn't in the list. The parent rate must belong to the same service, and it can't be a rate that already depends on the rate you're converting.

  • The percentage option is greyed out. The parent rate's base price is 0, so a percentage can't be calculated. Use the fixed adjustment option or set the adjustment manually.

  • The prices didn't change straight away. The conversion runs in the background. Wait a few minutes and refresh the page.

  • My price overrides are gone. This is expected. Dependent rates can't have price overrides, and they can't be restored after the conversion.

 

 

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