Room allocation in the Flexkeeping mobile app assigns rooms to the housekeepers on duty on a specific day. You allocate rooms in the Assign module, which you open from the side menu of the Flexkeeping mobile app. In the Assign module you first select the employees on duty, then assign rooms to each housekeeper, and you can filter the room list by cleaning or reservation status and reassign a room to a different housekeeper after the allocation is done. To save the allocation, tap Confirm. If you allocate rooms in the Flexkeeping web app instead, go to How to allocate rooms in the Flexkeeping web app, and to let Flexkeeping distribute the rooms automatically, go to How to set up Auto-assign for housekeeping rooms and spaces in Flexkeeping. If you assign spaces in Mews Operations or in the Mews app instead of Flexkeeping, go to How to assign spaces to housekeepers in Mews Operations or How to assign spaces to employees for housekeeping in the Mews app.

 

In this article, you can learn about:

• How to allocate rooms in the Flexkeeping mobile app

  • Allocate rooms to housekeepers

  • Filter the room list

  • Reassign rooms after the allocation

 

How to allocate rooms in the Flexkeeping mobile app

In the Flexkeeping mobile app, you allocate rooms in the Assign module: you first select the employees on duty, then assign rooms to each housekeeper, and confirm the allocation.

Allocate rooms to housekeepers

To allocate the rooms in the Flexkeeping mobile app, follow these steps:

1. In the Flexkeeping mobile app, open the side menu 

2. Tap the Assign module.

3. Tap Select employees, then pick the users scheduled for duty that day. 

4. Tap Confirm to save. On the main page, the list of selected employees appears.

5. Scroll to the room section and select the rooms you want to assign to a specific housekeeper.

6. Once the rooms are selected, scroll back up to the housekeeper.

7. Tap the green person icon on the right of the housekeeper's name. 

8. Tap Confirm to save the allocation.

Filter the room list

You can use the filter in the Flexkeeping mobile app to refine the room list according to the cleaning or reservation status of the rooms. The filter works like the filter in the Flexkeeping web app, described in How to allocate rooms in the Flexkeeping web app.

To apply a filter:

1. In the Flexkeeping mobile app, open the side menu.

2. Tap the Assign module.

3. In the upper right corner, tap the funnel icon.

4. Pick the desired filter.

5. Tap Confirm to save your selection.

To reset the filter:

1. In the Flexkeeping mobile app, in the Assign module, tap the funnel icon in the upper right corner.

2. Tap Reset in the top right corner.

3. Tap Confirm to save the change.

The screenshot shows the funnel icon and the filter options in the Assign module of the Flexkeeping mobile app. 

Reassign rooms after the allocation

To reassign a room to a different housekeeper after the allocation has been done, follow these steps:

1. In the Flexkeeping mobile app, open the side menu.

2. Tap the Assign module.

3. Tap the name of the housekeeper whose room assignment you want to change.

4. Tap the room that needs to be reassigned.

5. Tap the green person icon next to the new housekeeper's name.

6. Tap Confirm to save your changes.

 

Once you confirm the allocation in the Flexkeeping mobile app, every housekeeper on duty has their rooms for the day, and any room you reassign moves to the new housekeeper.