Timestamped Checklist Tracking is a feature in the checklist module of Flexkeeping. Timestamped Checklist Tracking makes it easier to manage checklists by adding a timestamp and update details to every checklist item. A checklist item is one question or task inside a Flexkeeping checklist, for example "Bed Sheets Changed" in a room inspection checklist. The timestamps are shown next to each item on the checklist in the Flexkeeping app. Any Flexkeeping user who opens a checklist can see the timestamps. Use Timestamped Checklist Tracking to monitor your team's work, to hold team members accountable, and to review checklist history during audits. To review the performance of your checklists across properties, go to How to use the Checklists dashboard in Flexkeeping.

 

In this article, you can learn about:

• How to track checklists with timestamps in Flexkeeping

  • What is Timestamped Checklist Tracking in Flexkeeping

  • Why use Timestamped Checklist Tracking in Flexkeeping

  • How Timestamped Checklist Tracking works in Flexkeeping

  • How to see who updated a checklist item and when in Flexkeeping

  • When to use Timestamped Checklist Tracking in Flexkeeping

 

How to track checklists with timestamps in Flexkeeping

Timestamped Checklist Tracking in Flexkeeping records the date, the time, and the user for every change to a checklist item, so you can track checklists without asking your team who did what and when.

What is Timestamped Checklist Tracking in Flexkeeping

The Timestamped Checklist Tracking feature lets you see timestamps for checklist items in the Flexkeeping app. With the timestamps, you can easily track when changes to a checklist were made and who made them. The added information helps keep your checklists organized and transparent, making it easier to stay on top of updates.

The screenshot shows a checklist in Flexkeeping with the timestamp and the name of the user displayed next to a checklist item.

Why use Timestamped Checklist Tracking in Flexkeeping

Timestamped Checklist Tracking in Flexkeeping gives you three benefits:

• Better monitoring: You can clearly see when checklist items were updated or completed.

• More accountability: You know who made changes and when, which creates transparency in your team.

• Easier audits: The clear record of all changes helps with internal reviews.

How Timestamped Checklist Tracking works in Flexkeeping

Timestamped Checklist Tracking in Flexkeeping works as follows:

• Automatic timestamps: Whenever you complete or update a checklist item, Flexkeeping adds the date, the time, and the name of the person who made the change. For example, if you mark the item "Bed Sheets Changed" as completed in a room inspection checklist, you see the exact time and the name of the person who made the update.

• Activity logs: Flexkeeping keeps a record of every update to a checklist item, including:

  • The type of update, for example Completed or Drafted.

  • The exact date and time of the change.

  • The name of the user who made the update.

• Visible on the checklist: The timestamp, the update type, and the user name are shown next to each item on the checklist, so you can quickly see recent changes.

 

The screenshot shows the update details that Flexkeeping records for a checklist item, with the type of update, the date and time, and the name of the user. 

How to see who updated a checklist item and when in Flexkeeping

Timestamped Checklist Tracking in Flexkeeping needs no setup: Flexkeeping adds the timestamp and the update details automatically when a checklist item is completed or updated. 

1. In the Flexkeeping mobile app or in the Flexkeeping web app, open the checklist you want to review.

2. Next to the checklist item, check the date and time of the last change.

3. In the Updated by field, check the name of the user who made the change.

When to use Timestamped Checklist Tracking in Flexkeeping

You can use the timestamps and update details of checklist items in Flexkeeping in the following situations:

• Audits: A compliance officer checks the timestamped log to confirm that important checklist items were completed on time.

• Tracking team progress: A manager reviews when checklist items were finished to see how the team is doing.

• Accountability: A supervisor checks the Updated by field to see who made changes to the checklist.

• Reports: The human resources, or HR, team creates monthly reports on completed checklist items to share with executives.

 

Timestamped Checklist Tracking in Flexkeeping makes managing checklists easier and more transparent. With the timestamps and update details next to each checklist item, you stay informed about who did what and when, and you track your checklists more smoothly.