German businesses are required under GoBD to provide auditable, machine-readable financial data to tax authorities on request. The GoBD data export feature in Mews Operations lets you generate a compliant export package without contacting support. This feature is available to properties with the German Legal Environment enabled in Mews.

In this article, you can learn about:

• How to generate a GoBD data export in Mews Operations
  • Generating a GoBD export
  • Downloading your export
  • What the export contains

How to generate a GoBD data export in Mews Operations

Generating a GoBD export

The GoBD export section is only visible in Mews Operations if your property has the German Legal Environment enabled. If you do not see it, contact Mews Support to check your property configuration.

To generate a GoBD export:

1. In Mews Operations, go to the main menu > Exports.
2. In the GoBD export section, click Export.

3. In the Generate GoBD report side panel, click the dropdowns to select the Start date and End date for the export. The period cannot exceed 12 calendar months. All fields are mandatory.
4. Click the dropdown to select a Language for the export files and notification email: Deutsch (default) or English.

5. Click Export.

A new row appears at the top of the GoBD export list with the status Pending. Mews sends you an email when the export is ready to download.

Note: Only one GoBD export can run at a time per property. If an export is already pending or processing, wait for it to complete before generating a new one.

Downloading your export

When your export is ready, Mews sends you a notification email with a download link. You can also download any past export at any time from the GoBD report screen. Note: You can access this screen only when you have the German Legal Environment and GoBD export feature enabled.

To download a GoBD export:

1. In Mews Operations, go to the main menu > Finance > GoBD report.

2. In the GoBD export section, find the export in the list.
3. Click Download.

You can download any past export at any time.

What the export contains

The system generates exports per property; each property generates its own export, and there's no combined export across multiple properties in a group.

The export is a ZIP file containing the following files:

• 11 CSV files: Your financial data covering bills and invoices, accounting, reservations, and payments.
• index.xml: Lists all tables and fields so that audit software can interpret the CSV files.
• gdpdu-01-03-2019.dtd: Describes the structure of the index.xml file, following the Beschreibungsstandard format required by German auditors.

The 11 CSV files cover the following data:

• Bills and invoices: billsexport.csv, invoicesexport.csv
• Accounting: accountingexport.csv
• Reservations: reservationsexport.csv, agecategoriesexport.csv
• Payments: cashpaymentsexport.csv, cardpaymentsexport.csv, externalpaymentsexport.csv, invoicepaymentsexport.csv, alternativepaymentsexport.csv, transactionsexport.csv

Tip: If you need to export a long period and your account has many reservations, we recommend exporting in smaller blocks. For example, instead of exporting a full year at once, try exporting it by quarter to improve performance.